An Access Profile is assigned to Users who log in and manage PayClock Online. The Access profile users Permissions which control what parts of the software a User can see or edit. There are four default Access Profiles; Administrator, Limited, Supervisor, and View Only.
| Permissions | Administrator | Limited | Supervisor | View Only |
|---|---|---|---|---|
|
Timecards |
Global Edits: ✔ Close/Re-Open Pay Period: ✔ Edit Timecard: ✔ Approve/Unapprove Exceptions: ✔ Approve Timecards: ✔ |
Global Edits: ✔ Close/Re-Open Pay Period: X Edit Timecard: ✔ Approve/Unapprove Exceptions: ✔ Approve Timecards: ✔ |
Global Edits: ✔ Close/Re-Open Pay Period: X Edit Timecard: ✔ Approve/Unapprove Exceptions: ✔ Approve Timecards: ✔ |
Global Edits: X Close/Re-Open Pay Period: X Edit Timecard: X Approve/Unapprove Exceptions: X Approve Timecards: X |
| Scheduling | Edit Schedule: ✔ | Edit Schedule: ✔ | Edit Schedule: ✔ | Edit Schedule: X |
| Reports |
Save Personalized Report: ✔ Administrator Tab: ✔ |
Save Personalized Report: ✔ Administrator Tab: X |
Save Personalized Report: ✔ Administrator Tab: X |
Save Personalized Report: X Administrator Tab: X |
| Clocks |
Edit Clocks: ✔ Poll Clocks: ✔ Update Clocks: ✔ Assign Employees To Clocks: ✔ |
Edit Clocks: ✔ Poll Clocks: ✔ Update Clocks: ✔ Assign Employees To Clocks: ✔ |
Edit Clocks: X Poll Clocks: ✔ Update Clocks: ✔ Assign Employees To Clocks: ✔ |
Edit Clocks: X Poll Clocks: X Update Clocks: X Assign Employees To Clocks: X |
| Setup |
Locations: Read/Write Pay Class: Read/Write Benefit Time Accruals: Read/Write Pay Codes: Read/Write Premium Time: Read/Write Holiday Calendar: Read/Write Rounding Rules: Read/Write Departments: Read/Write Breaks: Read/Write Shifts: Read/Write Users: Read/Write |
Locations: X Pay Class: X Benefit Time Accruals: X Pay Codes: X Premium Time: X Holiday Calendar: X Rounding Rules: X Departments: Read/Write Breaks: Read/Write Shifts: Read/Write Users: X |
Locations: X Pay Class: X Benefit Time Accruals: X Pay Codes: X Premium Time: X Holiday Calendar: X Rounding Rules: X Departments: X Breaks: X Shifts: X Users: X |
Locations: X Pay Class: X Benefit Time Accruals: X Pay Codes: X Premium Time: X Holiday Calendar: X Rounding Rules: X Departments: X Breaks: X Shifts: X Users: X |
| Home | In/Out Board: ✔ | In/Out Board: ✔ | In/Out Board: ✔ | In/Out Board: ✔ |
| Employees |
Edit Employees: ✔ Manual Benefit Time Taken Amount: ✔ Employee Personal Information: ✔ Import Employees: ✔ |
Edit Employees: ✔ Manual Benefit Time Taken Amount: X Employee Personal Information: X Import Employees: X |
Edit Employees: View Only Manual Benefit Time Taken Amount: X Employee Personal Information: X Import Employees: X |
Edit Employees: View Only Manual Benefit Time Taken Amount: X Employee Personal Information: X Import Employees: X |
| Exports |
Edit Exports: ✔ Execute: ✔ |
Edit Exports: X Execute: X |
Edit Exports: X Execute: X |
Edit Exports: X Execute: X |
| System |
View Wages: ✔ Change Preferences: ✔ Change System Settings: ✔ Access Profile: ✔ |
View Wages: X Change Preferences: ✔ Change System Settings: View Only Access Profile: X |
View Wages: X Change Preferences: ✔ Change System Settings: View Only Access Profile: X |
View Wages: X Change Preferences: ✔ Change System Settings: X Access Profile: X |
| Mobile Application |
Clock In/Out: ✔ Transfer: ✔ Edit Personal Daily Card: ✔ View Benefit Time: ✔ Edit Employee Daily Card: ✔ View Employee Benefit Time: ✔ Change Password: ✔ |
Clock In/Out: ✔ Transfer: ✔ Edit Personal Daily Card: X View Benefit Time: ✔ Edit Employee Daily Card: ✔ View Employee Benefit Time: ✔ Change Password: ✔ |
Clock In/Out: ✔ Transfer: ✔ Edit Personal Daily Card: X View Benefit Time: ✔ Edit Employee Daily Card: ✔ View Employee Benefit Time: ✔ Change Password: ✔ |
Clock In/Out: X Transfer: X Edit Personal Daily Card: X View Benefit Time: ✔ Edit Employee Daily Card: X View Employee Benefit Time: ✔ Change Password: ✔ |
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How do I see what Permissions an Access Profile has?